virtual assistants improve customer service blog header

Table of Contents

4 Powerful Ways to Use Virtual Assistants to Improve Customer Experience

Peiru Teo

Peiru Teo

Virtual Assistants can be a great tool to handle conversations across customers life cycle. Learn the key areas how chabots canimporve customer experience.

In this day and age, it’s no longer surprising to see a virtual assistant pop up as soon as you alight on a homepage. And while conversing with a bot could feel slightly surreal only a few years ago, modern-day iterations manage to combine efficiency and entertainment value in a way that is making them increasingly valuable to customers and companies alike.

Virtual Assistants are becoming common place as part of customer support teams, where their ability to handle routine queries and enable agents to focus on more complex cases makes them extremely useful. But you would be doing your company a disservice by limiting virtual assistants to routine support tasks. Bots are great at helping potential buyers find what they’re looking for, streamlining the purchasing process and ensuring seamless integration between your various communication channels.

Let’s take a look at how virtual assistants can transform your customer experience strategy:

Virtual Assistants as Part of Your Customer Experience Strategy

While novelty value is one way of grabbing customers’ attention, a virtual assistant shouldn’t be just another gimmick. When done right, virtual assistants can form an integral and extremely valuable part of your marketing and customer experience strategy.

There are many reasons for this. From your customers’ point of view, they provide high-quality service with a short response time, accurate answers and certain degree of entertainment value. And if one thing is for sure, it’s that people love to text: according to Mark Zuckerberg himself, the future of communication will be grounded in private messaging. Not surprising when you take into account the fact that more than 2 billion people use Facebook, Instagram, WhatsApp or Messenger on a daily basis.

However, the benefits of virtual assistants aren’t limited to the customer-facing side of CX. Increasingly sophisticated artificial intelligence software enables behind-the-scenes teams to ground decision-making in accurate, up-to-date data collected from a variety of different sources. By collating information drawn from social media profiles, previous interactions with the company, web searches and more, virtual assistants allow brands to create the personalised customer journeys that customers have increasingly come to expect in this day and age.

And in 2020’s increasingly competitive consumer landscape, customer experience is one thing no company can afford to neglect.

How Virtual Assistants Boost your Competitive Advantage

They help combat ad fatigue

There are several reasons why customer experience is becoming increasingly important. Notably, customers nowadays are bombarded with promotional messages across every possible platform, which in turn leads to a loss of impact for traditional forms of advertising – better known as “ad fatigue”. In order to attract and retain consumers’ attention, companies are having to get creative. Virtual assistants are one way to engage with customers without giving them the impression of constantly being marketed to.

They have a high engagement rate

Virtual assistants don’t just surpass traditional advertising in terms of engagement – recent research by Hubspot revealed that content delivered via Facebook Messenger had a higher open and click rate (80% and 13%) than email (33% and 2.1%).

They help your teams stay up to speed

One crucial aspect of a positive customer experience is speed: taking too much time to respond to a customer query could very likely cost you the sale. Research found that conversion is 21 times more likely with a response time of five minutes rather than 30. But while million-dollar companies with fully-fledged support teams won’t find that too much of a problem, it’s a different state of affairs for smaller companies and those who are just starting out. Virtual assistants are a cost-effective way to offer round-the-clock customer service and help support teams stay on top of queries.

Delivering a Great Virtual Assistant-Based Customer Experience

While it’s tempting to jump straight in and get started with your virtual assistant, it’s important to ease into the transformation gradually and make sure that your new CX venture is grounded in a strategic approach. As we’ve seen above, virtual assistants are ideal for increasing client engagement, boosting sales and streamlining operations for your marketing and sales teams. Here are a few crucial steps before you get started.


Define your virtual assistant’s areas of application

Decide which areas of business your virtual assistant should focus on (sales, customer service, support, etc) and ensure that customer experience is an utmost priority – a badly programmed, unwieldy virtual assistant will ultimately do your brand image more damage than anything else.

Clarify your objectives

What exactly will your virtual assistant help you to achieve? Take the time to ponder the different use cases of your virtual assistant and discuss them with the related teams in order to ensure impact at an organisational level. One you’ve clearly defined your aims, identify the relevant KPIs in order to ensure that you’re on the right track once your virtual assistant is operational.

Decide what needs to be automated

While it’s tempting to automate as much as you can, many aspects of business operations still require a human touch. What’s more, customers are easily frustrated by the impression that they’re “talking to a robot”. Virtual assistants are great at providing a streamlined, efficient customer experience, at reducing wait times and processing payments – not so much (for the time being) at de-escalating tense situations.

Build a scalable, Super Assistant

Technology moves at the speed of light. In order to avoid dedicating time and money to a project that will feel dated or experience performance issues in a year or two, work closely with your team of developers to ensure that your virtual assistant is future-proof. As technology advances, single-view virtual assistants – i.e customer-facing assistants that connect to other business line-specific bots in order to provide relevant answers – promise to make virtual assistants an ever-more integral part of operations. Make sure that your infrastructure is scalable and able to move forwards, from both a technological and a CX perspective.

Closing Words

Thinking of your virtual assistant as just another way to improve your customer service would mean missing out on a myriad of potential applications. Integrating virtual assistants into your all-round customer experience strategy will enable you to reap a considerable number of benefits: automation of key processes and day-to-day tasks, valuable insights into customer behaviour, improved decision-making and, above all, satisfied customers.

Interested in how KeyReply can help you create high-quality customer experiences with virtual assistants? Get in touch now.

Learn more about KeyReply

To see our Conversational AI in action, sign-up for a guided walk-through and see how our platform can be tailored for your organization’s needs